RISKID session management
You will see the Session Management screen below after you have logged into RISKID through your company login link (https://demo.riskid.nl or https://mycompanyname.riskid.nl). At the session management screen you can create a “session” or a “session template”. Characteristics of a session, like anonymity and risk categories, can be setup in a session template. Other settings, like session name, risk topics, session code, etc. can be setup during the creation of a session. The session templates you have created can be linked to the topics of the session. These topics are the risk questions. You create a session template once and then you can keep reusing that template for your future sessions.
In the session management screen you will see an overview of sessions you have prepared (= sessions you have not started yet) and sessions that are currently running; the active sessions. When you start a prepared session, the session will be moved to the "Current sessions" section. 1. Click on the small black arrow to open a small tab to edit or remove your session. The monitor functionality of a session will be explained in the chapter about the RISKID.Monitor module; the risks and control measures are monitored and kept up to date there.
Create a new session template
This is the screen you will see after pressing the "Create new template" button from the Session Management screen.
- You can input the categories here. Like the 7 RISMAN perspectives (Technical, Organizational, Financial, Legal, Managerial, etc.). Categories help the participants brainstorm about the risk topic from different perspectives and domains.
- You can also enter the categories after you have started a session (see chapter Categorize). Depending on your preferences you can provide the participants with categories beforehand or just leave it empty and do a free brainstorm.
- Examples of categories:
- RISMAN (used in construction sector): Technical, Organizational, Geographical/spatial, Political/managerial, Legal, Financial, Social.
- HFMEA (used in the health sector): Technical, Human(behavior), Organizational.
- Here you can choose to setup an anonymous session or not. Anonymity can be very helpful to combat certain group session pitfalls, e.g. hierarchy and dominant figures. At the same time anonymity creates a free environment for participants to speak up their minds without the fear of being judged (better chance to identify the Black Swans). It also stimulates the group to look at the risk question from different perspectives within the group. Furthermore, this way the input will be judged on its content and not on the person who said it.
- At this point you can import risks to a session from a file.
- Create a .txt file and put on the first line "Risks:". From line 2 onwards, you input the risk description per line.
- This functionality can be helpful when for example you have already done a similar session before and you want to import the risks that has been identified at that time into the current session.
- Be aware that if you do import a set of risks beforehand, there is a chance the session will become a checklist and consequently participants will be reluctant to brainstorm new risks. This will result in missing key and specific risks for the project. Our advice is to start blank and use the predefined list of risks as a checklist to see if the participants have missed a key risk by mentioning these risks during the brainstorm.
Create a new session
From the Session Management screen, after you pressed the "Create session" button, you will see the screen below.
- Enter the name of the session (required field). For example the project name.
- The session code is the password for the participants to join your session (required field). It may only contain numerical and alphabetical characters without any spaces.
- You can formulate an introduction text here. Participants will see the text when they log into the session. You can describe the instructions or background information here, however you should keep it short and simple.
- Within a session you can have multiple topics/risk questions that you want to have analyzed. E.g. risk questions about different work packages, business processes, locations, project phases, etc.
- For each topic you select the session template you would like to use for it (categories, anonymity and imported risks). The Standard Risk Assessment Template is an anonymous session without any categories.
- Here you setup how you want the risks to be evaluated in its probability of occurrence and impact intensity. You can choose from different impact classes (Money, Time, Quality, etc.) and scales (Low, Middle, High or a 5 point scale).
- The settings for probability and impact(s) aren't fixed yet; during the session you will still have the opportunity to change if necessary. So if you don't know how to evaluate the risks yet, you can leave it to be set at a later moment. See how in the chapter "Start a risk assessment session" in the left menu.
- Here you can set your own labels for the probability and impact scales. E.g. the actual percentages for the probability and the amount of time/money lost for the impacts.
- After you have created the session, the session will be shown in the section Prepared sessions in the Session Management screen.